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Vision EHR

Vision EHR is a comprehensive, cloud-based electronic health record (EHR) system built for ophthalmology, optometry, and vision-care organizations. Developed by Key Software, Vision EHR streamlines patient scheduling, clinical workflows, prescription management, lab orders, automated coding, eligibility verification, and billing to accelerate reimbursement empowering providers to deliver efficient, high quality eye care and ensure patients receive the vision support and eyewear they need.
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Built for organizations operating across multiple regions, Vision EHR ensures:

  • Accurate, real-time patient data

  • Standardized clinical workflows

  • Faster dispensing cycles

  • Clean claim submissions

  • Seamless coordination between teams, providers, and mobile units

Why Choose Vision EHR ?

Vision EHR is purpose-built for high-volume eye care organizations who required accuracy, compliance, and automated workflows.

Built for Real-world Eye Care Workflows

Supports mobile clinics, in-school screenings, in-house exams, and optical operations with seamless coordination

Reduce Manual Work Across Teams

Digital signatures, automated eligibility checks, bulk lab orders, and centralized scheduling minimize admin workload.

Faster Reimbursements with Automated Billing

Automatically validates claims, applies rules, and submits them in HCFA 1500 / 837 format for quicker payments.

Designed for Scalability & Growth

Built for multi-state programs, regional hierarchies, and role-based access across clinics and providers.

Data-Driven & Fully Paperless

Track performance, export reports, and integrate with analytics platforms like Power BI, Tableau, and SAP.

Consistent, Compliant & Secure Operations

Ensure accuracy with audit logs, standardized workflows, and strong compliance across all locations.

Key Features

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Revenue Cycle Management (RCM) 

  • Automated coding and claim validation.

  • Generate HCFA 1500 / 837 claims with ease.

  • ERA reconciliation and appeals automation.

  • Centralized management of payors, credentials, and data mappings.

Reports Module

  • Access standardized and customizable reports.

  • Daily operational insights: exams, labs, EOD, and more.

  • Export reports to Excel instantly.

  • Integrates with analytics platforms like Power BI, Tableau, and SAP.

Clinic Management

  • Manage both mobile clinics and in-house operations.

  • Auto-assign daily tasks for opticians with easy resets.

  • Transparent scheduling and clinic activity tracking.

  • Streamlined coordination across all clinic types.

Optical & Inventory Management

  • Track frames, lenses, and accessories in real time.

  • Integrated lab ordering for prescription lenses.

  • Generate profitability and stock optimization reports.

  • Maintain accurate inventory across locations.

Patient Management 

  • Upload patients individually or in bulk with smart match & merge.

  • Prevents duplicate records and links guardian/school details.

  • Automated eligibility checks and payer discovery.

  • Complete patient history including exams, prescriptions, labs, and billing.

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Exam Management

  • Supports everything from screenings to comprehensive exams.

  • Provider-friendly interface designed to reduce fatigue.

  • Instantly print exam reports and prescriptions.

  • Region-based configurations for local clinical requirements.

Dispensing & Lab Orders

  • Create single or bulk lab orders effortlessly.

  • Track every dispensing stage until delivery.

  • Capture secure digital e-signatures during handoff.

  • Ensure timely and accurate prescription fulfillment.

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Administrative Module

  • Configure role-based access with regional hierarchy.

  • Detailed audit logs for compliance and security.

  • Manage clinic settings and multi-location operations.

  • Centralized administration for smooth workflows.

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